• Photo by Megan Jerrad / Visit Faroe Islands

Guidelines

Guidelines for oral presentations 

Guidelines for poster presentations

 


Abstracts

We have received approximately 100 abstracts which have been reviewed by the scientific committee. 5 oral presentations have been chosen for the Young Investigator session. All abstracts will be published in the book of abstracts.  

 


Guidelines for oral presentations

Allow ample time between your arrival and the time of presentation. The programme is tightly scheduled and it is impossible to delay presentation of any scientific paper. 

Upon arrival at the congress centre, please check whether any changes in date, time or hall of your presentation have occurred. 

REPORT 

All presentations have to be delivered in English. Do not cover too many details. Time your presentation appropriately. Discuss only the major points of your work, supported by the conclusions drawn from your data. Remember that you have to communicate with the audience in a limited time. A rushed presentation is of no use to the audience and your reputation. If you exceed the allotted time, the session chairperson will be forced to terminate your presentation. 

PRESENTATION  

Identify yourself to the session chairperson 10 minutes before the session. Follow the instructions of the chairperson strictly; especially regarding the time allotted for your talk, which is 12 minutes in total, 8 minutes for the actual presentation and 4 minutes for discussion. Speak directly into the microphone in a normal voice and do not handle the microphone. 

POWERPOINT PRESENTATIONS  

Any laptop/computer presentations have to be installed on the server of the Congress Centre and will be “transferred” to the respective room of the presentation. NO private computers will be allowed to be used for the sessions. Preview of the presentation is possible in the preview room. 

PREPARATION OF YOUR PRESENTATION  

• Keep data on each PowerPoint slide simple (better divide it into several slides than a crowded one). 

• Use large legible letters. 

• Keep pictures of radiographs light (dark slides project poorly in a large auditorium). 

• Colour is attractive on data slides but use light colours only. 

• White letters on black background are better than black on white. 

• Patient confidentiality must be protected. 

• Avoid commercial reference. Advertising of products is prohibited. 

• In case you bring your *.ppt presentation on a CD-Rom and/or a USB stick please ensure that all data is on the CD-Rom (e.g. embedded video files, extra fonts, special graphs/drawings/pictures). 

 PREVIEW ROOM    

The general organisation of the preview room for transferring, changing & previewing of your presentation is done with special staff in the Preview Room. Presentations pertaining to a lecture have to be delivered by the speaker at least 2 hours before commencement of the session. The speaker has to load the presentation onto the server since all files are transferred to the relevant lecture hall via the internal network. Only trained personnel will handle your presentation. 


Guidelines for poster presentations

SIZE OF POSTERS 

120 cm wide X 210 cm high (Your poster can be smaller but must not exceed these dimensions!) 

PREPARING YOUR POSTER 

• All Poster Exhibits must be in English 

• Organise your poster as follows: Introduction – methods & results - conclusion - references 

• Keep all elements of your poster (pictures, tables, graphics, drawings, photos) simple. 

• Remember that the visitor must be able to read the text from a distance of up to 1,5 m. 

• Make sure that the poster speaks for itself and does not require extensive explanations. 

• Plan your layout in such a way that the viewer can move her/his eyes from left to right and from top to bottom with appropriate breaks. 

• Try to prepare a poster in one part - if constructed with many parts make sure to know the order. 

HEADINGS 

Headings featuring presentation number, title and authors must be prepared in (minimum) font size 24 by the author. 

DISMANTLING & REMOVAL 

All posters that have not been removed by 17:00 hrs on the day of your Poster Session will have to be destroyed. The onsite staff are not responsible for packing, removing or shipping your poster. If you must leave before your dismantling time, please designate a colleague to be responsible for removing your poster. 

CLAIMS 

The Conference venue is not responsible for any loss or damage of your Poster or can be held liable for injuries to persons or damage to property owned by the Poster Presenter. The Conference venue is free from all liabilities which may arise from the poster presenter’s participation in the Conference and its activities. 

 

THANK YOU